Greetings

Here's wishing all the owners/residents of Menara Duta Condo a Merry X'mas & a Happy New Year!

Letter of Apology

Read letter of apology for incident at Block 155 on 13 Dec 2011.

Letter from COB

Letter from COB

PAMA Summons (15 pages)

Please click on the following link to see the full details of the summons

https://picasaweb.google.com/113453409290577346205/MDSummons?authkey=Gv1sRgCPbps462luHMPA#

Use the slideshow view and press F11 for full screen view.

Letter to Landserv

MDMC/000032/mg/LS/2011

Thursday 7^th December 2011

Landserve Sdn Bhd,

No 43-2 & 43-3 Jalan USJ 21/10,
UEP Subang Jaya,
47630 Subang Jaya,
Selangor Darul Ehsan

ATTENTION : Mr M L Chia

Dear Sir,

RE : ACCOUNTING RECORDS PERTAINING TO MENARA DUTA CONDOMINIUM

Thank you for your letter dated 1^st December 2011 and your reply and our comments below:-

1) General Ledger

     Please note that we are asking you for the GENERAL LEDGER. Yes, we have already       acknowledged the receipt of the bundles of documents we requested that you had sent to Messrs Desmond Chan & Co. Please also note that Messrs Douglas Loh & Associates can only  commence their audit when they have the basic accounting records in place. How would you  expect them to verify that from your monthly accounts that you had sent via email to Puan Shazrinnezza of PAMA Services Sdn Bhd then is correct. Your monthluy accounts display totals, where are the detail transactions that the auditors could trace to supporting documents?

 2) Subsidiary Ledger

     As an accounts person it is shocking that you should respond by addressing the listing instead      of the “LEDGER”. An aging listing shows totals. Where are the detail transactions for an auditor to trace the flow of documents thus arriving at the totals you have generated monthly? Or are the monthly accounts cooked up?

3) Bank/ Cash ledgers

     How is it possible that you DO NOT have a specific account for Bank Book? How did you arrive at the balance on the balance sheet every month of the Bank and Cash Balances? Cooked up?

4) Petty Cash / General Journal

  

     When petty cash reimbursemenst were made, you issued cheques which should be recorded as a cheque payment transaction as per payment voucher which should be posted to the relevant accounts in the Bank Cash Book as per item 3. So where is item 3 please?

     Landserve had passed a journal entry (debit note) to reverse an amount claimed paid by an owner Ms Denise Ch’ng of unit 151 10 1 on 13^th August 2009 BUT reversed by you in her account statement on 30^th June 2010.  Please see attached.

The owner is still disputing the amount.

5) Malayan Banking Credit Card Statements 1^st March 2011 to date of closure

      We have yet to receive the balance of the Malayan Banking credit card statements from 1^st     March  2011 to date of closure of the account. We would like a confirmation that all payments made by Menara Duta owners by credit card into the Malayan Banking Account that you had operated under your name have all been paid to Menara Duta. We have not had that confirmation and we are only asking for a simple surrender of these statements. The box file is in the office but it is missing the months stated. Should these months be missing from our file, please request for copies from your bank and send us the said statements for the said period.

Please see enclosed the handover list from Landserve to PAMA Services Sdn Bhd whereby there is no record of General ledger, Subsidiary Ledgers, Bank Cash Books, Journals or Debit/Credit Notes. Although there is a credit card statement file as per item 2, it is missing the months as stated above.

Therefore, it would be a great help if you could surrender the ledgers and abovementioned records as soon as possible as we are just trying to proceed with the necessary audit.

Thank you.

Yours truly,

For and On Behalf of MENARA DUTA MANAGEMENT CORPORATION

Mabel Gong Siew Choo

cc  Commissioner Of Buildings

Notice about Summons

FRIDAY 8^th DECEMBER 2011 

PAMA SERVICES SDN BHD 

We wish to inform all owners that PAMA SERVICES SDN BHD have served on Menara Duta Management Corporation a summons dated 23^rd November 2011 which we received on 6^th December 2011, for the recovery of the portion of their professional fees unpaid totaling an amount of RM66,000.00 for the months of November 2010 to October 2011.

A copy of the summons is posted on the main clubhouse notice board for your perusal.

We would like to add that items 7 and 10 are incorrect. At no time did any member of the Council ask any PAMA staff to leave the premises.

As per the letter addressed to PAMA Services Sdn Bhd that Council did not wish to renew their contract led them to recall all their staff en bloc, thus not performing a handover.

We have appointed Messrs Azman Davison & Co to represent and attend to the summons on behalf of Menara Duta Management Corporation and in the process of compiling all documents to support our defence and/or counter claim. 

We have also informed our Insurers Allianz Assurance of the pending claim by PAMA Services Sdn Bhd and the course of action we propose to take.

We wish to attach herewith copies of the police reports (on the main notice board of the clubhouse)  lodged against PAMA Services Sdn Bhd in respect of our preliminary findings for unaccounted funds of Menara Duta for :-

(i) RM33,351.79 as per police report R128803 dated 3/12/2011 and Public Bank Berhad letter dated 30^th November 2011; and

(ii)RM5,000.00 as per police report no R150847 dated 15/11/2011 for unaccounted funds.

For and On Behalf of The Menara Duta Management Corporation

Notice: Postponement of AGM

5^th December 2011

TO                  :   ALL OWNERS AND RESIDENTS     

SUBJECT      :    POSTPONEMENT OF THE 5^th AGM

We wish to inform all Owners/Residents that the 5^th AGM on 4^th December 2011 due to insufficient quorum has been postponed to:

Date        : 11^th December 2011

Time       : 2.00 p.m.

Venue     : Menara Duta Multi-Purpose Hall

Thank You.

MENARA DUTA MANAGEMENT CORPORATION

Notice - Interruption of Lift Services

FRIDAY 2nd DECEMBER 2011

Please take note that there will be an interruption of lift services for the installation and inspection of signal cables for the lift CCTV's.

The schedule is as follows:

Monday, 6th Dec 2011 : Block 153

Tuesday, 7th Dec 2011 : Block 155

Wednesday, 8th Dec 2011 : Block 151

Time of work: 10 a.m. - 5 p.m.

The work will only be carried out on ONE lift at a time. Apologies for any inconveniences caused.

THANK YOU.

On Behalf of The Management

Cold Water Piping Tender Bids

 24th November, 2011

TO : ALL VALUED RESIDENTS AND OWNERS

SUBJECT : COLD WATER PIPING TENDER BIDS

RESUBMISSION AND OPENING OF COLD WATER PIPING TENDER BIDS (*AFTER TENDER CLARIFICATION)  as follows:

DATE : 1^ST DECEMBER, 2011

TIME : 2.00 P.M.

VENUE : MULTI PURPOSE HALL

For & On Behalf Of Management

Sunday  27^th November 2011

 VANDALISM IN BLOCK 151 FLOOR 11

Management sadly would like to inform all owners of Block 151 that security reported that the door of the water riser serving units 1,3 and 8 had been forcibly broken into last night 26th November 2011 between  11.30 pm and 12.00pm.

It was further noted that one of the defaulting units for which water disruption was carried out had been turned back on.

Mr Mukesh Chandra, Head of Security for Menara Duta, as informed by his man, will be lodging a police report as this happened during his patrols of common property. 

Management seek to remind residents that Menara Duta exists for all and the concept of condo living is a “shared” living.

 

The Management

Children up to some mischief around Block 151

Friday 25^th November 2011 

BLOCK 151

On behalf of the management, it was brought to our attention that of late, there have been children playing with the garden pebbles from the pots and surrounds and stuffing down the water traps thus blocking the drainage.

Whilst we are taking pains to ensure there are no blockages to prevent water ponding especially on the clubhouse floor while rectifying works on the leak complaints onto the car parks are still ongoing, we are seeking the full cooperation of all to stop this mischief. If they are your children, please advise them accordingly.

Any costs direct or consequential, incurred to unblock or repair will be billed directly into your account.

Thank you.

On Behalf of The Management

Reminder - Swimming Attire

MONDAY 20th NOVEMBER 2011

PLEASE NOTE HOUSE RULE :

“SCHEDULE 1 (4) : SWIMMERS MUST BE IN PROPER SWIMMING ATTIRE. ANYONE SWIMMING IN T SHIRTS, SHORTS, TRACKSUITS, SARONGS OR ANY OTHER OUTFIT SHALL BE ASKED TO LEAVE.”

SHOWERING BEFORE ENTERING THE POOL IN YOUR GYM AND/OR STREET ATTIRE DOES NOT QUALIFY YOU TO ENTER THE POOL AND WILL ALSO BE ASKED TO LEAVE.

IT IS AN IMPLIED CONDITION OF CONDO LIVING THAT YOU RESPECT THE HOUSE RULES SET BY AND FOR THE RESIDENTS.

THANK YOU.

On Behalf of The Management

Apology - Swimming Pool Closure

MONDAY 20th NOVEMBER 2011

 ON BEHALF OF THE MANAGEMENT, WE APOLOGISE FOR THE UNEXPECTED CLOSURE OF THE SWIMMING POOL OVER THE LAST FEW DAYS EXTENDING OVER THE WEEKEND DEPRIVING YOU THE PLEASURE OF THE USE OF THE POOL.

THE FINDINGS FROM AQUIONICS SDN BHD NARROWED THE CAUSE TO AN ELECTRICAL FAULT THAT HAD CAUSED THE TRIPPING OF OUR ELECTRICAL SYSTEM THAT LED TO THE EMPTYING OF THE POOL. THERE WAS A WIRING ERROR THAT REVERSED THE PUMP MECHANISM. WE ARE UNABLE TO ASCERTAIN HOW LONG THIS HAD BEEN GOING ON BUT BELIEVE THE ERROR IS NOW RECTIFIED. WE ALSO HOPE OUR FUTURE  WATER BILLS WILL BE GREATLY REDUCED.

THANK YOU.

On Behalf of The Management

MD Parking Bays for Rental

Friday 17^th  November 2011

Please be informed that MD carpark lots are open for rental.  The rental will be through a bidding process.

Interested residents please pickk up the bidding forms from the management office during working hours.

All completed bidding forms should be placed in the yellow “SUGGESTION AND TENDER BOX” (outside the Management Office) latest by 1.00 p.m, Saturday, 26^th November, 2011.

DETAILS OF OPENING OF BIDS:

DATE        :     27^TH NOVEMBER, 2011 (SUNDAY)

TIME        :     11.00 A.M.

VENUE     :     COMMUNITY HALL

Menara Duta Management Corporation

________________________________________________

Sample of bidding form:

MENARA DUTA(MD) CARPARK RENTAL

Each unit can only bid for ONE lot. When there is a tie, a draw will be carried out at 11 a.m. 27^th November 2011 in the Community Hall, MD condo.

NAME                          :………………………………………………………. 

UNIT NO.                    :……………………………………………………….  

CONTACT NO.            :……………………………………………………….

LOTS AVAILABLE

BLOCK	LOT NO.	STARTING BID (PER MONTH)	YOUR BID
151	109	RM150.00
153	92 or 64	RM150.00
155	22	RM150.00
CLUB HOUSE	148 or 149	RM130.00

NOTE   :  1)  ALL RENTALS TO BE PAID SIX(6)  MONTHS  IN ADVANCE.

                2)  SUCCESSFUL BIDDERS WILL HAVE TO PAY THE SIX(6) MONTHS RENTAL

                      IMMEDIATELY, AND THE CONTRACT WILL LAST FOR ONE(1) YEAR ONLY.

SIGNATURE   :    ………………………………………………….

DATE              :    ………………………………………………….

Menara Duta Management Corporation

Menara Duta Condo 5th AGM

Date:       Sunday, 4^th December 2011

Time:      10 a.m.

Venue:    Multipurpose/Community Hall adjacent to MD Office

MD Security Guidelines

MENARA DUTA CONDOMINIUM HOUSE RULES

APPENDIX 1: SECURITY GUIDELINES

Condo security is not just the responsibility of the management corporation. Residents must also do their part to help keep the building and their units safe from intruders. There are basically two main lines of defence: Line 1 and Line 2. While the condominium management corporation is responsible for the security of all common areas — including exterior gates/doors and windows and corridor doors to individual apartments (Line 1), the security of each unit is typically each resident’s own responsibility (Line 2). To be successful in preventing and deterring crimes, both lines of defence must be in place; support from and cooperation between the residents, the condo management corporation and the local law enforcement agency are of utmost importance.

For the complete guidelines, click MD House Rules Appendix I: MD Security Guidelines

WHAT TO DO:

IF YOU SEE A CRIME BEING COMMITTED in the condo premises

Call the condo security for immediate and prompt action at 03-62588652

Then call the police at 03-21159999 or 03-22744465

IF YOU SEE A CRIME BEING COMMITTED in the vicinity of your apartment e.g. someone attempting to break into a neighbour’s apartment

Sound your apartment’s alarm if you have one, or use other means, to scare off the burglars/intruders and stop or prevent the crime.

Call the condo security at 03-62588652

IF A CRIME HAS BEEN COMMITTED in your apartment e.g. a burglary

Call the police immediately at 03-21159999 or 03-22744465

Then report to the security at 03-62588652

In most circumstances, you will need to go to either Sri Sinar Police Station or Jinjang Police Station to make a report in person. The condo security will assist you in this matter. 

WHEN YOU ARE IN DISTRESS

Call the police at 03-22663333 or 0322663444

In any of the scenarios above, if a vehicle is involved in the crime, try to take down its license number, note its color, make or model as all this is great information for the police in their investigation.

Opening of Tender -- Cold Water Piping

All residents are invited to the following:

Date: 14th Nov 2011 - Monday

Event: Cold water piping tender opening

Venue: Multi Purpose Hall, Menara Duta Condominium 

Time: 10 a.m.

On Behalf of Management

Access Cards and New Car Stickers

Please be informed that this exercise of issuing new car stickers and registering all access cards is one of the measures to beef up security in Menara Duta. We seek the understanding and cooperation of all residents in this matter. Thanks!

MONDAY 14^TH NOVEMBER 2011

NOTICE -- ACCESS CARDS AND BARRIER GATE

PLEASE NOTE THAT THE SECURITY PERSONNEL ARE NOT AUTHORISED TO OPEN THE BARRIER GATES FOR RESIDENTS UNLESS THEIR ACCESS CARDS ARE FAULTY, IN WHICH CASE, PLEASE ENSURE YOU OBTAIN A NEW ACCESS CARD FROM THE OFFICE OR REGISTER WITH THE SECURITY YOUR PARTICULARS.

THE INCONVENIENCE IS REGRETTABLE AS WE SEEK YOUR COOPERATION TO ENSURE THE SYSTEM WORKS FOR ALL LIVING IN MENARA DUTA. 

THANK YOU.

On Behalf of The Management

Access Cards and New Car Stickers

Please be informed that this exercise of issuing new car stickers and registering all access cards is one of the measures to beef up security in Menara Duta. We seek the understanding and cooperation of all residents in this matter. Thanks!

MONDAY 14^TH NOVEMBER 2011 

NOTICE – NEW CAR STICKERS 2012

NEW CAR STICKERS WILL BE AVAILABLE FOR COLLECTION FROM THE MANAGEMENT OFFICE WITH EFFECT FROM WEDNESDAY NOVEMBER 16^TH 2011.  

ALL CARS GAINING ENTRY AND PARKED IN MENARA DUTA MUST DISPLAY THE STICKERS BY 30^TH NOVEMBER 2011. CARS BEARING BAY STICKERS NOT OF THE CORRECT BAY NUMBERS WILL BE CLAMPED WITHOUT NOTICE.  

CARS WITHOUT THE NEW COLOUR CODED STICKERS WILL BE DENIED ENTRY. EACH UNIT WILL BE ISSUED WITH 2 STICKERS ONLY. RESIDENTS RENTING OTHER OWNER LOTS SHOULD OBTAIN THE BAY STICKERS FROM THE OWNERS THEMSELVES UNLESS A VALID AUTHORISATION LETTER IS PRODUCED.

THOSE WITH MOTORBIKES MAY PURCHASE ADDITIONAL BAY STICKER WHICH WILL DENOTE THE SAME BAY NUMBER, BY PRODUCING A COPY OF THE REGISTRATION CARD. THE ORIGINAL WILL NEED TO BE SIGHTED BY THE OFFICE.

On Behalf of The Management

House Rule Amendments (3)

Menara Duta Condominium House Rules (2009) Amendment Exercise (3) Date of amendment: 5th November 2011 (approved at MC meeting on 9th November 2011)

Item	Page	Subject	Clause	Amended rules & new rules
5.7	6	Waste & Alterations	v	Pumps to individual units are NOT to be installed in the water riser room. Owners have to bear the cost of dismantling pumps installed. _____________________________
5.12.1	7	Common areas	x	A fine of RM 20 per day will be imposed as storage/holding charge  when owners claim back   bulky or multiple items removed from common areas. _____________________________
6.2	8	Rented Car Park or MD lots	6.2.6	The MC reserves the right to decide on how the rented parking lots are to be allocated and how much rental is to be charged.   ____________________________
6.5	9	Magnetic/proximity or access cards	6.5.2	2 magnetic/proximity or access cards are issued to each unit, with a refundable deposit. It shall be issued for a rented parking lot for a fee.  (Schedule X) _____________________________
Schedule V	20	Rules & regulations governing renovation	5 (b)	Contractors and ALL their workers must register themselves and everyone of them will be issued a pass …...  _____________________________
Schedule X	24			The MC reserves the right to determine or revise all costs, deposits, fines and penalties listed in the schedule.

Site Visit

TUESDAY 8^TH NOVEMBER 2011

NOTICE OF SITE VISIT BY MEGA JATI CONSULT SDN BHD

PLEASE BE INFORMED THAT THE FIRST SITE VISIT BY MEGA JATI CONSULT SDN BHD AND CONRACTORS WILL BE CONDUCTED TOMORROW (9 Nov.) AT 10.30 A.M.

THIS IS IN RESPECT OF THE LIGHTNING AND SURGE PROTECTION FOR MENARA DUTA CONDOMINIUM.  

THANK  YOU.

 On Behalf of The Management