Letter to Landserv

MDMC/000032/mg/LS/2011

Thursday 7^th December 2011

Landserve Sdn Bhd,

No 43-2 & 43-3 Jalan USJ 21/10,
UEP Subang Jaya,
47630 Subang Jaya,
Selangor Darul Ehsan

ATTENTION : Mr M L Chia

Dear Sir,

RE : ACCOUNTING RECORDS PERTAINING TO MENARA DUTA CONDOMINIUM

Thank you for your letter dated 1^st December 2011 and your reply and our comments below:-

1) General Ledger

     Please note that we are asking you for the GENERAL LEDGER. Yes, we have already       acknowledged the receipt of the bundles of documents we requested that you had sent to Messrs Desmond Chan & Co. Please also note that Messrs Douglas Loh & Associates can only  commence their audit when they have the basic accounting records in place. How would you  expect them to verify that from your monthly accounts that you had sent via email to Puan Shazrinnezza of PAMA Services Sdn Bhd then is correct. Your monthluy accounts display totals, where are the detail transactions that the auditors could trace to supporting documents?

 2) Subsidiary Ledger

     As an accounts person it is shocking that you should respond by addressing the listing instead      of the “LEDGER”. An aging listing shows totals. Where are the detail transactions for an auditor to trace the flow of documents thus arriving at the totals you have generated monthly? Or are the monthly accounts cooked up?

3) Bank/ Cash ledgers

     How is it possible that you DO NOT have a specific account for Bank Book? How did you arrive at the balance on the balance sheet every month of the Bank and Cash Balances? Cooked up?

4) Petty Cash / General Journal

  

     When petty cash reimbursemenst were made, you issued cheques which should be recorded as a cheque payment transaction as per payment voucher which should be posted to the relevant accounts in the Bank Cash Book as per item 3. So where is item 3 please?

     Landserve had passed a journal entry (debit note) to reverse an amount claimed paid by an owner Ms Denise Ch’ng of unit 151 10 1 on 13^th August 2009 BUT reversed by you in her account statement on 30^th June 2010.  Please see attached.

The owner is still disputing the amount.

5) Malayan Banking Credit Card Statements 1^st March 2011 to date of closure

      We have yet to receive the balance of the Malayan Banking credit card statements from 1^st     March  2011 to date of closure of the account. We would like a confirmation that all payments made by Menara Duta owners by credit card into the Malayan Banking Account that you had operated under your name have all been paid to Menara Duta. We have not had that confirmation and we are only asking for a simple surrender of these statements. The box file is in the office but it is missing the months stated. Should these months be missing from our file, please request for copies from your bank and send us the said statements for the said period.

Please see enclosed the handover list from Landserve to PAMA Services Sdn Bhd whereby there is no record of General ledger, Subsidiary Ledgers, Bank Cash Books, Journals or Debit/Credit Notes. Although there is a credit card statement file as per item 2, it is missing the months as stated above.

Therefore, it would be a great help if you could surrender the ledgers and abovementioned records as soon as possible as we are just trying to proceed with the necessary audit.

Thank you.

Yours truly,

For and On Behalf of MENARA DUTA MANAGEMENT CORPORATION

Mabel Gong Siew Choo

cc  Commissioner Of Buildings